aibrevo

Microsoft Dynamics 365 implementation

Dynamics 365, built for the Microsoft-ecosystem organization.

aibrevo implements Dynamics 365 Sales and the Power Platform for teams already invested in Microsoft 365: entity design, business rules, Power Automate flows, and integration with the tools your organization already runs. Enterprise Dynamics projects commonly run 3–12+ months.

Typical cost$30k–$90k typical mid-market
Typical timeline3–12+ months
Best-fit teamEnterprise, Microsoft-365-standardized

Who this is for

Enterprise and upper-mid-market teams that want Dynamics configured to their sales process, with Power Automate and the Power Platform used deliberately rather than piecemeal.

What we implement in Microsoft Dynamics 365

Entity & form design

Tables, relationships, business rules and forms shaped around your process — designed in Dataverse so relationships, cascading behavior and rollups are modeled correctly from the start rather than patched onto a generic template.

Power Automate

Cloud flows for routing, approvals, notifications and system-to-system sync, built with clear ownership and naming conventions so a flow doesn't silently stop running the day its creator leaves.

Power Platform

Model-driven or canvas apps where a custom interface serves the team better than the default, wired to the same underlying Dataverse tables rather than a disconnected data source.

Integrations

Dataverse and API connections to ERP, marketing and support systems, with premium connector requirements scoped explicitly so licensing surprises don't show up mid-project.

Migration

Data mapping and migration from a legacy CRM or from spreadsheets, staged through a non-production environment before touching live data.

Reporting

Dashboards, and Power BI where the analysis needs to go further — direct Dataverse connections or scheduled dataflows depending on data volume and how current the reporting needs to be.

Security roles & business units

Security roles mapped to actual org structure rather than copied from a template, with business units used deliberately where data segregation across divisions or regions genuinely matters.

ALM & solution lifecycle

Customizations built in a development environment, packaged into managed or unmanaged solutions, and promoted through environments with source control — never edited directly in production.

Microsoft 365 & Teams integration

Outlook email tracking, Teams collaboration on records, SharePoint document management and Excel-based data views wired to the right Dataverse tables, so the CRM sits inside the tools people already open every day rather than being a separate tab they forget to update.

Sales Copilot and AI-assisted features

Copilot summaries, email drafting and conversation intelligence configured against clean data with permissions reviewed first, since AI features surface whatever the security model allows — an over-permissive role becomes an over-permissive assistant.

Data loss prevention & governance policies

Power Platform DLP policies and environment-level governance that decide which connectors can be combined in a flow, so a business user can't accidentally route customer data from Dataverse into a personal cloud storage account through a well-meaning automation.

A Dynamics 365 Sales opportunities view with a business process stage bar and a pipeline funnel chart.
Illustrative example on a demo environment — not an actual client account.

A typical Microsoft Dynamics 365 project timeline

Phase proportions are typical, not a guarantee — actual timing depends on data volume, integration count and how much of the data model is custom.

Discovery 10%Configuration 25%Migration 15%Integration 25%Testing 18%Go-live 7%
Typical phase breakdown for a Microsoft Dynamics 365 project of this shape — not a guaranteed schedule for every engagement.
Weeks 1–4 (Month 1)
Discovery against your existing Microsoft 365 footprint, entity and business-rule design workshops with sales leadership, and an environment strategy decided up front — which sandboxes exist, who owns solution promotion.
Months 2–3
The largest share of the timeline: Power Automate flow build, Dataverse entity configuration, form and business-rule build, and Power Platform app development where a custom interface is needed — largely running in parallel with ERP and Dataverse integration work.
Month 4
Data migration into a non-production environment, ERP and third-party integration testing, security-role validation against the real org structure, and the start of UAT with actual end users rather than just IT.
Months 5–6+
UAT continues, solutions are promoted through environments via managed deployment rather than direct production edits, and go-live is staged by business unit or region. Enterprise projects with multiple modules or a legacy-CRM migration commonly extend past 6 months; a contained single-module deployment can land closer to 3.

Common Microsoft Dynamics 365 projects

  • Dynamics 365 Sales implementation
  • Power Automate flow build-out for approvals and routing
  • Legacy-CRM to Dynamics 365 migration
  • Power Platform app for a non-standard workflow
  • Dynamics and ERP integration

Where Microsoft Dynamics 365 projects go wrong

Letting Power Automate sprawl outside IT's view

Business users build flows in their own environments with no naming convention or ownership record, and when someone leaves, dozens of flows silently stop running. Nobody notices until a process that used to happen automatically simply stops.

Skipping Dataverse relationship design for a quick canvas app

A canvas app gets wired straight to loosely related tables to save time, then breaks the first time someone needs a rollup or a cascading delete rule. Retrofitting proper relationships after the app and its users depend on the old structure is far more disruptive than designing it correctly first.

Treating security roles as a licensing checkbox

Security roles get copied from a template instead of mapped to the actual org structure, so users end up with access to records or fields well outside their team. This usually surfaces during an audit, not during a support ticket — which makes it worse.

Underestimating premium connector licensing

Flows that touch non-Microsoft services get built before anyone checks whether they require a Power Automate premium connector license, so a working prototype turns into a licensing conversation right before go-live rather than during initial scoping.

No environment strategy for solution promotion

Changes get made directly in the production environment because setting up a proper dev-to-test-to-production pipeline feels like overhead early on — until a bad customization can't be cleanly rolled back because there's no managed solution history to revert to.

Forgetting Dataverse storage capacity is licensed, not unlimited

Dataverse database, file and log storage are allocated per tenant based on licenses, and a CRM that stores email activity and attachments for every record can consume that allowance faster than anyone modeled. Discovering a capacity ceiling after go-live means an unplanned add-on purchase or an archiving project under time pressure.

Building custom code where a standard table or process already exists

Teams create custom entities for accounts, contacts or cases because the standard ones look unfamiliar, then lose access to the out-of-box Copilot features, reports and Microsoft-maintained upgrades built around the standard tables. Extending a standard table is almost always cheaper to maintain than replacing it.

Underscoping the ERP boundary

The integration with finance or supply-chain systems gets scoped as 'sync customers and invoices' without deciding which system owns the customer record, how currency and tax fields map, or what happens when a sync fails halfway. Those questions decide whether the integration holds up in month three or generates a monthly reconciliation exercise.

What does Microsoft Dynamics 365 implementation cost?

Dynamics 365 Sales licensing in 2026 runs $65 per user per month for Sales Professional, $105 for Sales Enterprise and $150 for Sales Premium on annual billing (per 2026 pricing guides), and Microsoft generally routes final quotes through a partner, so treat any list price as a starting point. Beyond licenses, budget for Dataverse storage add-ons, premium Power Automate connector licensing and Power BI seats where the analysis needs it. Implementation partner fees vary far more than licenses do: industry ranges run roughly $15k for a small deployment to $250k+ for a large multi-module enterprise project, with the difference driven by integration depth, data migration volume and how much custom Power Platform work is needed. We quote per project after a 30-minute call.

Certified across the platforms we implement

  • salesforceCertified engineers
  • HubSpotCertified engineers
  • Dynamics 365Certified engineers
  • ZohoCertified engineers
  • PipedriveCertified engineers
  • monday.comCertified engineers
  • AirtableCertified engineers
  • GoHighLevelCertified engineers

Our engineers hold certifications on all eight platforms we deliver. We work as an independent implementation firm — no reselling, no white-label, no offshore hand-off.More about the team →

Certifications, and what they actually mean

Microsoft's Power Platform and Dynamics 365 certifications (Functional Consultant, Power Platform Developer, and others) confirm working knowledge of Dataverse, Power Automate and the standard configuration surface — a genuinely useful signal, but one that says nothing about whether someone has actually designed an entity relationship model that holds up under real business complexity, or built a Power Automate governance structure that survives staff turnover. The Power Platform's low floor for entry is exactly why certification alone isn't enough: it's easy to build something that works in a demo and quietly breaks in production without proper environment and ALM discipline. When evaluating a Dynamics partner, ask about their environment strategy and how they prevent Power Automate sprawl — those answers tell you more about production readiness than a certification list does. Microsoft's certification catalog has also been reorganized more than once as products were renamed and merged (for example, the older MB-series Dynamics exams and the newer PL-series Power Platform exams), so a credential on a resume can be several years stale or aimed at a different product surface than the one you're buying. Check that the credentials are current and match the modules in your scope — a Customer Insights certification says little about someone's Sales entity design — and ask which specific modules the proposed team members have actually shipped, not which exams their firm holds in aggregate.

How to tell if your Dynamics 365 setup needs a rebuild vs. a fix

A cluttered Dynamics environment doesn't always mean starting over. These signals help distinguish a contained fix from a structural rebuild.

Signal it's a fix: one Power Automate flow fails intermittently

A single flow erroring under a specific condition is usually a connector-limit or trigger-condition issue, fixable in isolation without touching the wider Dataverse structure.

Signal it's a rebuild: nobody knows which flows are still running or who owns them

Widespread Power Automate sprawl with no naming convention or ownership record is a governance failure — the fix is establishing an environment and ownership strategy, which is itself a structural project.

Signal it's a fix: a form or business rule needs adjusting

A form field in the wrong place or a business rule with outdated logic is a targeted configuration change, not evidence of a broken data model.

Signal it's a rebuild: entity relationships don't reflect the business

If a canvas app or table structure was built quickly without proper Dataverse relationship design and now can't support a rollup or cascading rule the business needs, that relationship model needs re-architecting, not patching.

Signal it's a fix: a handful of users have wrong access

Isolated access issues are usually a security-role assignment problem, correctable without redesigning the whole security model.

Signal it's a rebuild: there's no environment strategy at all

Changes made directly in production with no dev-to-test-to-production pipeline mean every fix carries real risk — setting up proper solution-based ALM is a structural undertaking, not a quick patch.

Signal it's a fix: Dataverse storage is filling up

Storage pressure from email attachments and audit logs is usually solved by an archiving policy, retention settings and cleaning up bulk-imported attachments, not by rebuilding the data model.

Signal it's a rebuild: heavy custom entities duplicate standard tables

If accounts, contacts or cases were recreated as custom entities and the team can't use standard features, reports or Copilot capabilities as a result, migrating back onto the standard tables is a genuine re-architecture, not a configuration adjustment.

Microsoft Dynamics 365 implementation — FAQs

Do you work with the wider Power Platform, or only Dynamics?

Both. Power Automate is part of nearly every Dynamics project we do, and we build model-driven and canvas apps where they fit.

Can you integrate Dynamics with our ERP?

Yes — via Dataverse, native connectors or custom API integration, depending on the systems and volume.

Is Dynamics the right choice for us?

Often, if you're already standardized on Microsoft 365. The 30-minute audit confirms it against your stack and requirements.

Do you build in solutions, or configure directly in production?

Solutions, always. Customizations are built in a development environment, packaged into managed or unmanaged solutions, and deployed through environments — not edited live.

Can you connect Dynamics to Power BI for deeper analysis?

Yes — direct Dataverse connections or scheduled dataflows, depending on data volume and how current the reporting needs to be.

What does a typical Dynamics 365 project look like week by week?

Early weeks cover entity design and business-rule discovery against your actual sales process; the middle stretch — usually the largest share of the timeline — covers Power Automate flow build, Dataverse configuration and ERP integration in parallel; the final phase is UAT, security-role validation and a staged go-live, often by business unit rather than all at once.

How does aibrevo scope a Dynamics project differently than a generic quote?

Generic quotes price per app or per user. We scope from Power Automate flow count, whether a custom Power Platform app is needed, and ERP/Dataverse integration depth — the three factors that actually separate a $15k deployment from a $250k one, confirmed against your Microsoft-stack setup on the call.

What's included in post-launch support?

30 days of monitoring after go-live, including watching flows for failures under real volume and answering admin questions as your Power Platform-capable staff take over ownership. Retained support beyond that is priced separately by hours per month.

How does Dynamics 365 integrate with the rest of our Microsoft stack and other tools?

Natively with Microsoft 365, Teams and Power BI through Dataverse; with ERP systems (including other Microsoft products) via native connectors or custom API work; and with non-Microsoft tools through Power Automate connectors, scoping premium connector needs upfront so licensing is accounted for, not discovered mid-build.

Who owns the environment strategy and solution deployments after go-live?

We hand over a documented environment map (dev, test, production) and deployment process, and train your Power Platform-capable staff to promote solutions themselves. Teams without that capacity in-house often keep us on retainer specifically for solution deployments, which keeps the same ALM discipline in place long-term.

We already have Power Automate flows built by different departments — can you bring order to that?

Yes, this is a common remediation project — auditing existing flows, establishing ownership and naming conventions, and consolidating or rebuilding the ones that are fragile or duplicative, without necessarily discarding flows that are working fine.

Why hire a specialist implementation partner instead of using our internal IT team, since we're already a Microsoft shop?

Internal IT teams are often strong on infrastructure and general Microsoft 365 administration but less experienced with Dataverse entity design and Power Platform ALM specifically — the two often work well together, with us handling the initial architecture and your IT team taking ownership of day-to-day administration afterward.

Is a Dynamics implementation reversible if it turns out to be the wrong platform for us?

Data can be exported and migrated elsewhere, but a genuine platform switch after significant customization is a real project, not a quick move — which is exactly why the 30-minute audit exists upfront, to confirm Dynamics is the right fit before investing in a build.

How long does a Dynamics 365 Sales implementation take?

Contained single-module deployments can land near three months, while multi-module projects with ERP integration or a legacy CRM migration often run six months or more. The largest variables are integration depth, data cleanliness and how many business units go live at once, so we phase go-live by unit rather than flipping everyone together.

How much does Dynamics 365 Sales cost per user in 2026?

On annual billing, Sales Professional is about $65 per user per month, Sales Enterprise about $105 and Sales Premium about $150, per 2026 pricing guides. Microsoft usually finalizes quotes through a partner, and premium connectors, Dataverse storage and Power BI can add cost, so the license line is rarely the whole bill.

What's the difference between Sales Professional, Enterprise and Premium?

Professional covers core sales management for smaller teams. Enterprise adds deeper customization, Power Platform extensibility and more advanced forecasting. Premium layers in AI-driven Copilot and intelligence features. The right tier depends on whether your process needs custom entities and integrations, which is a scoping question we answer during the audit.

Do we need Power BI, or are Dynamics' built-in dashboards enough?

Built-in dashboards cover standard pipeline and activity views. Power BI becomes worthwhile when you need to combine CRM data with finance or operations data, model custom measures or share governed reports across departments. We start with built-in views and add Power BI only where a specific question needs it, to avoid paying for unused licenses.

How do you handle Dataverse storage limits and licensing surprises?

We review expected record volume, attachment use and audit-log retention during scoping, and compare that against the tenant's license-based storage allowance. Where the projection runs tight, we plan archiving or an add-on capacity purchase up front so a storage ceiling doesn't become an urgent, unbudgeted decision after go-live.

Can we migrate from Dynamics CRM on-premises to Dynamics 365 online?

Yes. It's usually a structured move rather than a copy: assess customizations for cloud compatibility, retire deprecated features, migrate data through a staging environment and rebuild integrations that relied on on-premises access. We inventory what actually gets used before migrating, so dead customizations don't follow you into the cloud.

Scope your Microsoft Dynamics 365 project

A 30-minute call with an engineer. You leave with a written read on your current setup and a clear recommendation — whether or not you hire us.

Book a 30-min call